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From Bin to Billing—Smarter Operations for Haulers

Operations software built for waste and hauling businesses.

seattle, United States

From Bin to Billing—Smarter Operations for Haulers
Software
Seed
Pre-Revenue with Users
Profile Image Joseph Helmy
Connect
https://www.haulvana.com
$ 5,000,000
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$ 1,000,000
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Summary

Haulvana is an operations platform purpose-built for waste hauling and disposal companies. It automates dispatch, invoicing, customer communications, and payment collection through a unified software suite that eliminates manual workflows like printing statements, managing calls, and chasing AR.

Notable Achievements

Notable Achievements

Winner – Best Product & Best Overall, The Ventures (Seattle)

Haulvana was awarded both Best Product and Best Overall Company at The Ventures, one of the Pacific Northwest's leading startup competitions. The recognition validated Haulvana's vision of transforming the waste management industry through an AI-native operating system designed specifically for residential, commercial, and roll-off hauling operators.

Winner – TiE Oregon Collegiate Startup Challenge

Haulvana won the TiE Oregon Collegiate Startup Challenge, outperforming startups from across Oregon's university ecosystem. The competition recognized Haulvana's market opportunity, innovative technology platform, and potential to modernize an industry that has historically been underserved by software solutions. The award provided additional validation from experienced entrepreneurs, investors, and industry leaders within the TiE network.

Pre-Launch Commercial Traction

Prior to commercial launch, Haulvana secured approximately $250,000 in signed annual recurring revenue contractsand onboarded multiple haulers into its beta program. This early traction demonstrates strong market demand and validates the company's mission to become the operating system for modern waste hauling businesses.

Industry Recognition

Haulvana has been recognized for its innovative approach to combining dispatching, routing, billing, payments, compliance, customer communications, AI, and connected hardware into a single platform purpose-built for the waste management industry. The company continues to gain momentum among haulers seeking an alternative to expensive enterprise software and fragmented point solutions.

The Business

Haulvana is a SaaS platform designed for waste haulers and disposal companies to manage end-to-end operations. Core features include job scheduling and dispatch, automated statement generation and mailing (digital and physical), integrated customer portal and job signups, driver mobile app with DOT-compliant vehicle inspections, Push-to-Talk (PTT) driver-to-dispatch communications, automated payment collection via IVR phone prompts, cloud-based call logging and routing, bulk messaging and marketing automation, and API access for advanced integrations. The platform consolidates dispatch, customer communications, invoicing, collections, and compliance into a single system, addressing what the company describes as 'chaos' unique to the hauling industry.

The Market

Assumption: The target market is small-to-large waste hauling and disposal companies struggling with fragmented operations (manual dispatch, paper invoicing, collection delays). Demand drivers include rising labor costs, increasing need for DOT compliance, and customer demand for digital payment and communication channels. The market pain points—missed pickups, slow AR cycles, call handling overhead, and inability to scale operations—are endemic to hauling businesses lacking specialized software.

Objective/Future (Use of funds)

Use of Funds
Haulvana is raising $1 million in Seed financing to accelerate commercial launch, convert signed contracts into recurring revenue, and establish itself as the leading AI-native operating system for waste hauling companies.
The capital will be deployed across four strategic initiatives:
Engineering & Product Development (40%)
Continue development of the Haulvana platform, including AI-powered dispatching, route optimization, automated billing, customer self-service tools, reporting, compliance workflows, and integrations. Funding will support product enhancements, infrastructure scaling, security, and continued development of the proprietary Haulvana data layer.
Sales, Customer Success & Onboarding (40%)
Expand customer acquisition and onboarding capabilities to convert existing demand into live revenue. Investment will support go-to-market execution, customer implementation, training, partner channel development, and customer success initiatives designed to accelerate adoption and retention.
Hardware & Connected Operations (10%)
Support development and deployment of connected hardware initiatives, including RFID-enabled asset tracking, SmartTruck integrations, tablets, telematics connectivity, and other field technologies that strengthen Haulvana's operational ecosystem and create additional revenue streams.
Operations, Compliance & Administration (10%)
Fund core business operations, regulatory compliance, legal, accounting, insurance, and administrative infrastructure required to scale efficiently and support growth as the company expands nationally.
Expected Outcomes
This investment is expected to provide approximately 18 months of runway and enable Haulvana to:
Complete commercial launch of the platform
Convert more than $250,000 in signed annual contracts into live ARR
Grow to 100 paying hauling companies
Reach approximately $1.2 million in annual recurring revenue
Launch initial connected hardware offerings
Build the foundation for a Series A financing round
Haulvana's objective is to become the category-defining operating system for the waste management industry by unifying dispatching, routing, billing, payments, compliance, customer communications, and AI-driven operational intelligence into a single platform.

Growth Roadmap

Assumption: Near-term (0–6 months): stabilize core product across pricing tiers, refine driver and customer portal UX, establish onboarding playbooks for each fleet size. Mid-term (6–18 months): expand API capabilities and third-party integrations (accounting, telematics), introduce advanced routing and predictive analytics, build brand within regional and national hauler networks. Long-term (18+ months): develop vertical-specific modules (recycling, demolition, construction debris), create a marketplace for hauler services, explore AI-driven optimization (dynamic pricing, predictive maintenance, workload balancing) and adjacent verticals (landscaping, junk removal).

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$ 5,000,000
%
$ 1,000,000
%
Make an Offer

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